how to save money on food & beverage for events

how to save money on food & beverage for weddings and events

I’m in the middle of planning several events and I feel like I am up to my eyeballs in catering menus and BEOs (banquet event orders). Luckily menu selection is one of my favorite parts of event planning (second to site selection, of course!).  However, it’s one of the fastest ways to add to a bottom line – and people are often confused as to why food and beverage ends up being so expensive. I won’t go into why it’s so expensive (that’s for another blog post), but here are some quick ways to save money without compromising quality.

Be flexible with your date and time

Have you ever gone to a restaurant at lunch and noticed that the prices are noticeably different (cheaper!) than at dinner time? The same goes for catering. Lunch is usually cheaper than dinner. But if moving the time of your meal isn’t an option, maybe you have flexibility with the day. Many venues and caterers charge a premium for the most popular event days – namely Friday and Saturday (and depending where you live, maybe Thursday) – but will charge less or offer a discount in order to fill up the less busy days. On the wedding side – a Saturday evening wedding is almost always more expensive than Friday or Sunday. Continue reading